Clocking system : its advantages and disadvantage

Badging represents a long-term investment for a company. It is always essential for an employer to weigh the pros and cons of a material investment before embarking on the purchasing process. As the system is a proposed solution for improving human resources management, its advantages are closely linked to the specific needs of this department.

Advantages of badging

IMPROVED DATA MANAGEMENT

The data collected with a badging system make it possible to establish clarifications regarding the management of schedules, absences, overtime, and more. This task optimization contributes to improving the performance of each individual, and therefore, the company’s performance.

EVERYTHING IS AUTOMATED AND INTEGRATED

The collection of work hours, the calculation of overtime, leave, absences and the payment of wages are now automated. All the badging data is then integrated into the software linked to the time clock: data management, time management, accounting software, etc.

PERFECTLY ORGANIZED INFORMATION GATHERING

All information can be easily updated and methodically prepared for labour inspection. The company can easily provide complete and structured data on employees’ working hours or detailed payments, whether over a short or long period of time.

HUMAN ERROR ELIMINATED

Data collection of working hours is not done manually. A simple check can be made to remove any doubt if an employee believes there is an error.

CUSTOMIZABLE ALERTS

You can be informed of any anomalies in the field: a delay, an absence, an accident,…

FEWER DELAYS AND MISCONDUCT

Employees who are aware that their hours and location are being recorded try to adhere to their work hours as best they can

EASE OF USE

The employee only has to login to record his work hours

COMPREHENSIVE INFORMATION COMPILED

Especially if the time management software integrated into the time clock is powerful

Disadvantages of badging

IDENTITY CHECK DURING THE CLOCK-IN PROCESS

The only badging system that excludes cheating is the biometric system that requires the employee to use a part of his or her own body to clock in hours. Other systems (QR Code, badges, cards, beepers, smartphones, etc.) are unfortunately difficult to control because nothing prevents an employee from using another employee’s clocking tool to clock-in in their place. In such cases, all you can do is trust in your employees

FIND OUT ABOUT LEGAL PROVISIONS

To protect the valuable data contained in these devices. Since they are personal, their disclosure may result in legal penalties. A summary of these legal provisions linked to a badging system is available here

CHOOSE THE TIME CLOCK THAT SUITS YOUR NEEDS

It is important to choose the right time management software that will best optimize the work of the human resources department according to your activity and the data you need to collect, which can be complicated. We offer some tips here on how to choose the right time clock for your business

RISK OF TECHNICAL FAILURE

In the event of GPS, network or Wifi failure, the system is blocked. In this event, it is important to ensure that the application you are using within the company ensures delayed synchronization of all data and that none of the data can be lost

CONCERNS IN CASE OF LOSS/FORGOTTEN CLOCKING TOOL

Concerning electronic badging, forgetting or losing a badge can cause disruptions. This will require manual data entry or the provision of a new badge to the person concerned, which represents an additional cost for the company. As regards to Hit-Clock, this problem only occurs when an employee’s smartphone is forgotten

POORLY PERCEIVED BY EMPLOYEES

Employees see this system as a monitoring device. Informing them of the actual use of a badge reader is, therefore, the best way to clarify things between employers and employees in order to avoid conflicts. To do this, we have created an article : badging as seen by employees

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